Hemp Reporting and Recordkeeping

​Announcements

If you have a hemp license and a 2020 annual registration, you can submit the following documents using MyDATCP:

  • Location amendments
  • Planting reports
  • 30-day harvest notification​

Instructions are available to learn how to submit documents using MyDATCP.​​​​​

Hemp Grower​ Reports​​

Planting Report

How to Submit Your Report

​You can submit your planting report using either of the following methods:

Emailed planting reports are no longer accepted.​

Planting Report Requirements

Licensed growers with a current annual registration must submit a planting report by July 1 (even if you have not planted hemp yet) and within 30 days after planting each lot*. A planting report must include every lot* under that license, and a record of any hemp plants received from another licensee or anyone else.​​

*Lot: A contiguous area in a field, greenhouse, facility, or growing structure containing the same variety or strain of hemp throughout the area.​

When planting, keep in mind that y​our lot of hemp must contain 15 or more female plants in order for the Wisconsin Department of Agriculture, Trade and Consumer Protection (DATCP) to take samples for testing. The regulatory sample is a collection of the top two inches of flower from at least 15 female plants per lot. The exact number of cuttings per lot varies based on the size and the uniformity of a lot.

Additional​ requirements:

  • If you have not planted hemp, submit a planting report that indicates you have not planted yet.
  • If you plant after July 1, submit a planting report within 30 days of planting. The planting report is due within 30 days of planting at each lot, and must be completed for each lot of hemp planted at each growing location.
  • If you have hemp planted at more than one growing location, submit a separate planting report form for each growing location.
  • Use an additional planting report form if you have more than five varieties (lots) at one growing location.
  • In addition to planting information, also record recent hemp transfers and your current hemp plant inventory. Each growing location can contain one or more lots, fields, or greenhouses.

​You must include the following for the planting report:

  • A map of each growing location and each lot of hemp planted at that growing location. The map must show each lot, designating entrances, lot boundaries, and other lot-specific information.
  • Copies of records related to the purchase or acquisition of hemp seed, clone transplants, or seedling transplants for each lot of hemp that report on this form. These records can include copies of the seed labels, receipts for the planting material or seeds, the fit for commerce certificates, or certificates of analysis for each lot of hemp that you plant.​

Transfers, Inventory, and Maps  

Transfers, Inventory, and Maps Supplemental Form (579) 

This form is a required supplement to the electronic planting report.

  • One form covers one growing location and up to 11 varieties (lots) of hemp at that location.  
  • Use an additional form if you have more than 11 varieties (lots) of hemp at one growing location.
  • Use an additional form if you have more than one growing location.

​30-Day Harvest Notification

How to Submit Notification

You can submit your notification using either of the following methods:

Emailed or voicemail notifications are no longer accepted.​

Notification Requirements

  • One 30-day harvest notification must be submitted to DATCP for each lot at least 30 days before harvest.
  • Varieties/strains cannot be co-mingled.
  • The license holder or contact person must be able to receive follow-up communication from DATCP in order for DATCP to schedule a regulatory sample for the lot.
  • Complete additional copies of this form for each lot.

​Final Production Report

DATCP will mail final report forms to licensees the week of September 28, 2020. Licensed growers must submit the final production report by October 31, 2020.

​Records

Licensed growers must keep the following records for three (3) years:

  • Hemp seed source
  • Hemp seed variety
  • Agronomic and production information on soils, planting, crop development, weeds, weather, pesticide and fertilizer applications, and harvest
  • Fit-for-commerce certificates for each field and variety
  • Name and address of processors who purchased your harvested hemp, or, if your hemp crop was not processed, describe your method of destruction

Hemp ​Processor Reports

Final Report

This report provides the quantity of hemp received from licensed growers and the intended markets.​ DATCP will mail final report forms to licensees the week of September 28, 2020.​ Licensed processors must submit the final report by October 31, 2020.

​Records

Licensed processors must keep these records for three years:

  • S​ources of hemp, including sellers' license numbers and quantities purchased

  • Names and address of recipients of processed hemp, and quantities sold

Other Forms​​

Location Amendment Form (571)​

​​Crop Destruction Report​ (570)​