Hemp Reporting and Recordkeeping

Announcements

If you have a hemp license and a 2020 or 2021 annual registration, you can submit the following documents using MyDATCP:

  • Location amendments
  • Planting reports
  • 30-day harvest notification​

Instructions are available to learn how to submit documents using MyDATCP.​​​​​​


Hemp Grower​ Reports​​

Variety Notification and Approval Form

How to Submit

You can submit your variety approval form using either of the following methods: 

Requirements

Licensed growers with a current annual registration must submit a variety notification and approval form for each variety you intend to plant, at least 30 days before planting. If that variety is not already seed certified by the Wisconsin Crop Improvement Association (WCIA), each variety must be approved in writing by the Wisconsin Department of Agriculture, Trade and Consumer Protection (DATCP) before planting. If you are planting seed certified by an organization other than WCIA, provide a copy of the seed label with your variety approval form. Otherwise, a fit for commerce certificate or its equivalent must be submitted with this form for each variety you intend to plant. Learn more about varieties already approved in writing by DATCP.

Planting Report

How to Submit

​You can submit your planting report using either of the following methods:

Emailed planting reports are no longer accepted.​

Requirements

Licensed growers with a current annual registration must submit a planting report by July 1 (even if you have not planted hemp yet) and within 30 days after planting each lot*. A planting report must include every lot* under that license, and a record of any hemp plants received from another licensee or anyone else.​​

*Lot: A contiguous area in a field, greenhouse, facility, or growing structure containing the same variety or strain of hemp throughout the area.​

When planting, keep in mind that y​our lot of hemp must contain 15 or more female plants at the time of sampling in order for DATCP to take samples for testing. The regulatory sample is a collection of the top two inches of flower from at least 15 female plants per lot. The exact number of cuttings per lot varies based on the size and the uniformity of a lot.

Additional​ requirements:

  • If you have not planted hemp, submit a planting report that indicates you have not planted yet.
  • If you plant after July 1, submit a planting report within 30 days of planting. The planting report is due within 30 days of planting at each lot, and must be completed for each lot of hemp planted at each growing location.
  • If you have hemp planted at more than one growing location, submit a separate planting report form for each growing location.
  • Use an additional planting report form if you have more than five varieties (lots) at one growing location.
  • In addition to planting information, also record recent hemp transfers and your current hemp plant inventory. Each growing location can contain one or more lots, fields, or greenhouses.

​You must include the following for the planting report:

  • A map of each growing location and each lot of hemp planted at that growing location. The map must show each lot, designating entrances, lot boundaries, and other lot-specific information.
  • Copies of records related to the purchase or acquisition of hemp seed, clone transplants, or seedling transplants for each lot of hemp that report on this form. These records can include copies of the seed labels, receipts for the planting material or seeds, the fit for commerce certificates, or certificates of analysis for each lot of hemp that you plant.​

Transfers, Inventory, and Maps  

Transfers, Inventory, and Maps Supplemental Form (579) 

This form is a required supplement to the electronic planting report.

  • One form covers one growing location and up to 11 varieties (lots) of hemp at that location.  
  • Use an additional form if you have more than 11 varieties (lots) of hemp at one growing location.
  • Use an additional form if you have more than one growing location.

​30-Day Harvest Notification

How to Submit

You can submit your notification using either of the following methods:

Emailed or voicemail notifications are no longer accepted.​

Requirements

  • One 30-day harvest notification must be submitted to DATCP for each lot at least 30 days before harvest.
  • Varieties/strains cannot be co-mingled.
  • The license holder or contact person must be able to receive follow-up communication from DATCP in order for DATCP to schedule a regulatory sample for the lot.
  • Complete additional copies of this form for each lot.

​Voluntary Destruction Notification and Destruction Report

If you intend to voluntarily destroy a lot of hemp, you must promptly submit a destruction notification to DATCP to request approval for destruction. The notification must include the reason for the destruction. A destruction notification is not required for culling of individual plants. After DATCP approves the voluntary destruction, you may destroy the lot of hemp, taking photos or video of the process. Then, you must submit a separate lot destruction report and the photos or videos to document the destruction of each lot of hemp. DATCP may conduct an inspection to sample and test, and witness or verify destruction.   

How to Submit

Submit your request for voluntary destruction by mail, fax, or email to datcpindustrialhemp@wisconsin.gov. Include your license number, name, the variety name, and growing location name.

Requirements

One notification is required per lot of hemp you intend to destroy. Include the following information: 

  • Your name and contact information
  • License number
  • Variety name
  • Reason for destruction
  • Your proposed destruction methods
  • Your proposed destruction date

DATCP must give you written approval before you can begin with the voluntary destruction of each lot of hemp.

After you receive approval to destroy, document the destruction process. You are required to also submit the destruction report (570)​ and visual evidence of before, during, and after the lot destruction. The destruction report and visual evidence must be submitted after the destruction has occurred to document the destruction process.

Acceptable destruction methods include:

  • Plowing or disking the hemp under.
  • Cutting down the hemp, chipping it, and mixing it into compost.
  • Mowing the hemp down with a brush mower or brush hog.
  • Burning the hemp, if allowed; licensee is responsible for investigating and attaining any applicable permission to conduct a burn.
  • Another method as approved by DATCP.

Final Production Report

DATCP will mail final report forms to licensees the week of November 9, 2020. Licensed growers must submit the final production report by December 15, 2020.

​Records

Licensed growers must keep the following records for three (3) years:

  • Total acres or square footage of hemp
  • Hemp source
  • Hemp variety
  • Final disposition and destination of hemp
    • Quantity harvested, including weight and volume
    • Total acres or square footage destroyed
    • Quantity sold
  • Name and address of processor(s) where hemp was sent for processing
  • If the hemp was not processed, a description of the process that was used to destroy or dispose of the hemp
  • Copy of the fit for commerce certificate for each lot of hemp

Hemp ​Processor Reports

Final Report

This report provides the quantity of hemp received from licensed growers and the intended markets.​ DATCP will mail final report forms to licensees the week of November 9, 2020.​ Licensed processors must submit the final report by December 15, 2020.

​Records

Licensed processors must keep these records for three (3) years:

  • S​ources of hemp, including sellers' license numbers and quantities purchased

  • Names and address of recipients of processed hemp, and quantities sold

Other Forms​​

Location Amendment Form (571)​

​​Crop Destruction Report​ (570)​​​